4.1.9 – Performance Evaluation
Standard: There shall be a fair and systematic procedure for annual or periodic appraisal of job performance. Personnel evaluation shall be utilized for the development and improved quality of the individual’s performance on the job, as well as a basis for promotion, monetary increments, and dismissal. Although evaluation is a day-by-day process, there shall be periodic specific reviews with the employee. An employee’s personnel file shall include a written annual evaluation.
Suggested Evidence of Compliance: Provide the procedures and a sample of completed performance evaluations without identifying personal information.
COMMENT: EOC 1 and 2 – Please highlight relevant sections.
The narrative indicates probationary period is 52 weeks – the WC Handbook and PRC Administration Manual indicate it is not less than 12 weeks or more than 52 weeks. Please clarify.
Are there procedures for performance evaluations beyond the probationary period that is identified in EOC 1 and 2?
Two examples of Meritorious Increment forms are provided (EOC 5 and 6) – please describe what this is in the narrative.
EOC 9 – photo of a whiteboard, text is not legible in places. Not sure this EOC is needed.
EOC 12 – 15 all appear to be evaluations of Lifeguard positions. Please provide recent examples of different positions.
RESPONSE:
4.1.9 – EOC 1R WC Employee Handbook: Probationary Period – Page 5 (blue highlight)
4.1.9 – EOC 2R PRC Administration Manual: Sections 319 and 320 – Page 30 (blue highlight)
During the Probationary Period, the supervisor evaluates the conduct and performance of the employee. The probationary period is a minimum of 12 weeks to a maximum of 52 weeks. At any time after the minimum period (12 weeks), a permanent appointment may be made at the discretion of the manager and the department before the maximum (52 weeks).
4.1.9 – EOC 5 Meritorious Increment Employee 1
4.1.9 – EOC 6 Meritorious Increment Employee 2
The above EOCs refer to the below section in the narrative:
“PRC recommends employees for merit-based salary increases as a form of recognition for exceptional performance. “
Employees are eligible for annual 1-step increments contingent on their performance. A meritorious increment would allow for a 2-step increment in recognition of exceptional performance.
4.1.9 – EOC 9 Golf Course Daily Meeting – Photo photo of whiteboard, text is not legible in places, Not sure this EOC is needed. Agreed not necessary
4.1.9 – EOC 16 Evaluations of Various Positions
REVISED EVIDENCE:
Narrative:
As part of Westchester County (WC) Civil Service Rules, there is a 52-week probationary period for all employees. Both the WC Handbook and the PRC Administration Manual reference the probationary period. During this time PRC supervisors are responsible for evaluating the conduct, quality, and value of the work performed. The supervisor provides feedback and evaluates employee performance before a Permanent Appointment can be made.
PRC recommends employees for merit-based salary increases as a form of recognition for exceptional performance. Promotion decisions consider the employee’s supervisor’s feedback, skills development, and overall contribution.
Daily meetings are held by superintendents, golf course managers and other field supervisors with staff. Tasks are assigned, concerns addressed and priorities set so staff has real-time feedback regarding performance before and after the tasks are performed. This allows supervisors to gauge employee performance and offer mentorship where needed.
In addition, PRC utilizes a Warning Notice Form that provides employees with specific behaviors that need to be corrected or addressed which allows for immediate action on both the part of the supervisor and employee.
Lifeguards are reviewed mid-season and end-of-season.
Agency Evidence for Compliance:
4.1.9 – EOC 1 WC Employee Handbook: Probationary Period
4.1.9 – EOC 2 PRC Administration Manual: Sections 319 and 320
4.1.9 – EOC 3 Employee 1 Completed Probation Approval
4.1.9 – EOC 4 Employee 2 Completed Probation Approval
4.1.9 – EOC 5 Meritorious Increment Employee 1
4.1.9 – EOC 6 Meritorious Increment Employee 2
4.1.9 – EOC 7 Promotion Justification 1
4.1.9 – EOC 8 Promotion Justification 2
4.1.9 – EOC 9 Golf Course Daily Meeting – Photo
4.1.9 – EOC 10 Completed Warning Notice Employee 1
4.1.9 – EOC 11 Completed Warning Notice Employee 2
4.1.9 – EOC 12 Evaluations Employee 1
4.1.9 – EOC 13 Evaluations Employee 2