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4.1.2 – Recruitment Process

Standard: There shall be a comprehensive recruitment process to attract qualified personnel that is based upon established recruitment procedures with specific recruitment objectives that are reviewed periodically. It is understood that in certain cases an agency is required to handle its personnel through a state or local civil service merit system, and is, therefore, linked to that system in the recruitment of its park and recreation personnel. Agencies are obligated to comply with all applicable statutes and policy statements.

Suggested Evidence of Compliance: Provide recruitment procedures, recruitment objectives, and last review.

COMMENT: Please clarify which EOC provides the recruitment procedures, recruitment objectives and the last review.
RESPONSE: Recruitment procedures include job postings, examinations, and job fairs

Recruitment Objectives are determined through the Budget Process and a list of vacancies (Recruitment Objective) is produced and was last reviewed in August 2023.

 

REVISED AGENCY EVIDENCE OF COMPLIANCE:

Narrative:

PRC recognizes its workforce as its most valuable asset and has a comprehensive recruitment process to attract, develop, and retain a skilled and diverse team dedicated to providing top-quality services to residents and other visitors.

An annual review of recruitment objectives occurs during the budget process and includes senior management assessing the necessary roles for optimal operation. This assessment takes into account the commitment to receiving adequate funding and was last undertaken in July 2023. Additionally, post-summer evaluations are held to determine if adjustments to staffing levels are needed for the following year.

Adhering to Westchester County Civil Service Rules and union agreements are mandatory in the hiring process, with NYS Civil Service Law guiding the selection of qualified candidates, and the Westchester County (WC) Department of Human Resources (HR) monitoring compliance.  Information can also be found in the WC Employee Handbook and PRC Administration Manual.

To fill a vacancy, a detailed Vacancy Release Form and Justification are prepared and submitted from PRC and undergoes a review by the WC Budget and HR Departments, culminating in the approval from the Office of the County Executive. The Vacancy Release includes justification, organization charts, and budget information.

For competitive positions, Civil Service Rules are followed by calling for and certifying an eligible list from HR which is based on examinations conducted by NYS Civil Service, and appointments are made from the top three willing candidates.

For non-competitive positions, or when no eligible list is available, the vacancy is posted for 10 working days. These postings are shared on the HR webpage.

Recruitment campaigns include the use of the following elements when available: Examinations Announcements, Job Opportunity Postings, Advertising on Job Boards (Indeed etc.), Social Media, Newspapers, Local TV Stations – News 12, Radio Announcements, County Center Electronic Billboard, Trade Associations – Metrohort, New York State Arborists, Schools – High School, College, Trade School visits, and Job Fairs. 

Agency Evidence of Compliance:

4.1.2 – EOC 1 Budget Position Justification

4.1.2 – EOC 2 Parks Summer Season Overview Agenda 9/12/2023 – Summer Evaluations

4.1.2 – EOC 3 WC Civil Service Rules

4.1.2 – EOC 4 CSEA Agreement: Job Postings

4.1.2 – EOC 5 CSEA Amendment 2 Effective 2023-2027

4.1.2 – EOC 6 Teamster Agreement: Section 2

4.1.2 – EOC 7 Teamster Amendment Effective 2021-2025

4.1.2 – EOC 8 WC Employee Handbook: Civil Services Laws and Procedures

4.1.2 – EOC 9 PRC Administration Manual:
Section: 304
Section: 312
Sections: 321, 322, 324
Section: 336  

4.1.2 – EOC 10 Vacancy Release Form and Justification

4.1.2 – EOC 11 Eligible List from Examination

4.1.2 – EOC 12 HR Current Job Openings Webpage

              https://humanresources.westchestergov.com/2020-08-18-09-26

4.1.2 – EOC 13 HR Job Posting – Senior Maintenance Mechanic

4.1.2 – EOC 14 HR Civil Service Examinations Webpage

              https://humanresources.westchestergov.com/civil-service-exams

4.1.2 – EOC 15 New York State Arborists Job Posting

4.1.2 – EOC 16 PRC Job Fair Flyer

 

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