1.2.1 – Document Approval Authority
Standard: All documents designated for approval by the appropriate approving authority shall be approved or adopted in a manner consistent with the agency process and procedure for adoption of policies, rules, regulations, and operational procedures, except that the agency budget and park and recreation system master plan must be adopted or approved by the entity responsible for policy-making.
Standards with an adoption or approval requirement are:
1.5 Vision
2.3.1 Community Comprehensive Plan with Park and Recreation Component
2.4 Park and Recreation System Master Plan
2.5 Strategic Plan
2.10 ADA Transition Plan
3.4 Public Information Policy and Procedure
4.4.1 Leadership Succession Procedure
5.4 Annual or Biennial Budget
8.1 Codes, Laws, and Ordinances
9.1 Risk Management Policy
9.1.1 Risk Management Plan and Procedures
Suggested Evidence of Compliance: Provide documentation that the agency budget and park and recreation system master plan have been duly adopted or approved by the entity responsible for policy-making and that other documents designated for approval by the appropriate approving authority have been approved in a manner consistent with the agency process and procedure for approval of policies, rules, regulations, and operational procedures.
COMMENT: Need the documentation for each item listed showing that it was approved by the appropriate authority.
RESPONSE:
Statement: Master Plan must be approved by the policy-making entity
All other documents must be approved by the authority listed in the matrix.
1.5 Vision – Approving Authority – Commissioner – PRC – page 1
https://capra.westchestergov.com/wp-content/uploads/2024/01/1.5-EOC-1-PRC-Vision-Statement.pdf
2.3.1 Community Comprehensive Plan with Park and Recreation Component– Approving Authority – Westchester County Planning Board – page 4
https://capra.westchestergov.com/wp-content/uploads/2024/01/2.3.1-EOC-1-Patterns-for-Westchester-The-Land-and-the-People-E.-Parks-and-Recreation.pdf#P75
2.4 Park and Recreation System Master Plan – Approving Authority – Commissioner – PRC – page 2
https://capra.westchestergov.com/wp-content/uploads/2024/04/2.4-EOC-6R-PRC-Master-Plan-Review-Policy-Revised.pdf
2.5 Strategic Plan – Approving Authority – Commissioner – PRC – page 3
https://capra.westchestergov.com/wp-content/uploads/2024/01/2.5-EOC-1-PRC-Strategic-Plan-and-Policy.pdf
2.10 ADA Transition Plan – Approving Authority – Commissioner – PRC – page 1
https://capra.westchestergov.com/wp-content/uploads/2024/01/2.10-EOC-1-PRC-Adopted-ADA-Transition-Plan-Policy.pdf
3.4 Public Information Policy and Procedure – Approving Authority – Commissioner – PRC – page 4
https://capra.westchestergov.com/wp-content/uploads/2024/01/3.4.-EOC-1-PRC-Public-Information-Policy-and-Procedure.pdf
4.4.1 Leadership Succession Procedure – Approving Authority – Commissioner – PRC – page 1
https://capra.westchestergov.com/wp-content/uploads/2024/02/4.4.1-EOC-2-PRC-Senior-Management-Succession-Plan.pdf
5.4 Annual or Biennial Budget – Approving Authority – Westchester County Board of Legislators –pages 6, 7 & 11
https://capra.westchestergov.com/wp-content/uploads/2024/01/5.4-EOC-5-BOL-ACT-2022-161-Approval-2023-Operating-Budget.pdf
8.1 Codes, Laws, and Ordinances – Approving Authority – Westchester County Board of Legislators –
https://library.municode.com/ny/westchester_county/codes/code_of_ordinances?nodeId=CHADCOWECO
Parks, Parkways, and Recreational Facilities, Use of – Chapter 765 of Westchester County Municipal Code:
https://library.municode.com/ny/westchester_county/codes/code_of_ordinances?nodeId=PTVGEORRECOPRFA_CH765PAPAREFAUSOF
Law Enforcement and Courts – Chapter 273 of Westchester County Municipal Code:
https://library.municode.com/ny/westchester_county/codes/code_of_ordinances?nodeId=PTIIADCO_CH273LAENCO
9.1 Risk Management Policy – Approving Authority – Director of Risk Management – sent out on letterhead by the Department of Law – Office of Risk Management
https://capra.westchestergov.com/wp-content/uploads/2024/01/9.1-EOC-3-WC-Risk-Management-Program.pdf
9.1.1 Risk Management Plan and Procedures – Approving Authority – Commissioner – PRC – page 28
https://capra.westchestergov.com/wp-content/uploads/2024/01/9.1.1-EOC-1-PRC-Risk-Management-Plan.pdf
Narrative:
The matrix for document approval authority lists who is responsible for approving documents for PRC.
Agency Evidence of Compliance: