4.5 – Workforce Health and Wellness Program
Standard: The agency shall have an employee health and wellness program showing periodic evaluation of the program status.
Suggested Evidence of Compliance: Provide evidence of the agency’s employee health and wellness program, level of participation and most recent evaluation.
COMMENTS: Please highlight relevant sections in the EOC provided and consolidate EOC where possible.Please provide the level of participation.
EOC 1, 2, 3, 5, 7, 15, 21, 22, 23, 26 – include date on the documents.
EOC 5 and 7 – Note indicates “Intranet viewable during virtual visit.”
RESPONSE:
4.5 – EOC 1R WC Employee Health and Wellness Webpage– dated
4.5 – EOC 2R WC EAP Webpage – dated
4.5 – EOC 3 New EAP Rollout Email is dated 7/19/23
4.5 – EOC 5R Employee Discount Intranet – dated
This is a PDF of our internal website that allows all employees to view information on available programs and discounts such as Fitness Factory Health Club, Sound Shore Vision Center, and StretchLab.
4.5 – EOC 7R WC Employee Benefit Intranet – dated
This is a PDF of our internal website that allows all employees to view information on benefits such as Vision and Dental Benefits, Flexible Spending Plans, Worker’s Compensation, etc.
4.5 – EOC 8R WC Employee Handbook: Health Benefits (relevant sections highlighted Pages 32-40),
Sick Leave Page 29, Extended Sick Leave Page 29, Emergency Sick Leave Bank Page 29, Earned Sick Leave Page 29, Maternity/Bonding Leave Page 29, Family and Medical Leave Act, Leave without Pay (Pages 29-31),
4.5 – EOC 9R CSEA Amendment 2 Effective 2023-2027 (relevant sections highlighted)
Sections Article IX and Article X (Page 29),
Section 8-10 (Pages 130-131)
4.5 – EOC 10R Teamsters Amendment Effective 2021-2025 Sections Article IX & X relevant sections highlighted
(Pages 23-24)
4.5 – EOC 15R PRC Administrative Offices Gym – Photos – dated
4.5 – EOC 17 Alfac Insurance (EOC 12 & 13 are now combined)
There are no EOCs numbered 21, 22, 23, or 26 in Standard 4.5.
Level of Participation: There are 4000 active employees that participant in our health benefits.
15.9% of Westchester County Employees engage with EAP, 12.2% utilize the EAP website.
The wellness magazine/tips go to 4800 active members.
Over 800 employees participated in the Flu Vaccine Clinics.
Narrative:
PRC employees can take advantage of the Westchester County (WC) Health and Wellness Program which includes a nurse health line, New York State smokers’ quit line, the WC Department of Mental Health’s enhanced Employee Assistance Program (EAP) which offers free and confidential services, and healthy lifestyles posted on the WC Department of Health Webpage. In addition, employees are offered discounts for gym memberships, stretch facilities and vision centers on the WC Intranet.
As a government agency, WC offers self-insured health coverage through UMR which provides guidance in its seasonal award winning magazine Healthy You featuring health and wellness articles. UMR offers employees health, dental, vision, and flexible spending plans.
Health Care programs are negotiated by the unions with review and change, if any, incorporated in amended agreements. The last review and approval of the Civil Service Employee Association (CSEA) agreement was May 9, 2023, and the Teamsters agreement was November 10, 2021.
These union agreements include a generous sick leave policy with employees credited with 5 sick leave days on their first day of employment, and after five months accumulate 1 sick leave day per month. Sick leave roles over annually.
Aflac Cancer Care insurance policy is offered to employees every year along with a representative visit to update employees. Every fall, employees have the opportunity to receive free flu shots at different county buildings.
At the PRC Administrative Offices, a gym is available to employees as are its public programs in facilities such as Zumba Classes.
Agency Evidence of Compliance:
4.5 – EOC 1 WC Employee Health and Wellness Webpage
Employee Wellness (westchestergov.com)
Employee Assistance Program (westchestergov.com)
4.5 – EOC 3 New EAP Rollout Email
4.5 – EOC 4 WC Healthy Lifestyles Webpage
Westchester County Department of Health (westchestergov.com)
4.5 – EOC 5 Employee Discount Intranet (Intranet viewable during virtual visit.)
4.5 – EOC 6 UMR Healthy You Magazine Web Version
Healthy You from UMR – Winter 2024 by CARE – A UMR Solution – Issuu
4.5 – EOC 7 WC Employee Benefit Intranet (Intranet viewable during virtual visit.)
4.5 – EOC 8 WC Employee Handbook: Health Benefits
4.5 – EOC 9 CSEA Amendment 2 Effective 2023-2027
4.5 – EOC 10 Teamsters Amendment Effective 2021-2025
4.5 – EOC 11 WC Employee Handbook: Sick Leave
4.5 – EOC 12 Aflac Insurance Open Enrollment Email
4.5 – EOC 13 Aflac Insurance Representative Visit Email
4.5 – EOC 14 Flu Shot Program Email
4.5 – EOC 15 PRC Administrative Offices Gym – Photos
4.5 – EOC 16 PRC Zumba Classes