4.1.14 – Social Media Policies Regarding Staff Use
Standard: There shall be established policies and procedures regarding the use of social media by staff.
Suggested Evidence of Compliance: Provide the social media policies and procedures regarding staff use of social media. The agency shall provide evidence for dates of adoption, review, annual updating and staff training.
COMMENT: Please highlight relevant sections in the EOC provided.
EOC 4 – Note indicates “Intranet viewable during virtual visit.”
EOC 5 – include date on the document.
EOC 7 – include date on the document. Clarify which of the training courses shown includes the social media policies.
Response: 4.1.14 – EOC 1R DoIT Social Media Policy highlighted
Section 6 Employee Use of Social Media in Official Capacities pages 6-7
Section 7 Employee Use of Social Media in Personal Capacities Pages 7-9
REVISED AGENCY EVIDENCE OF COMPLIANCE:
4.1.14 – EOC 2R DoIT Security & Technology Use Policy Section 7 Section 7 Social Media Pages 4-6
4.1.14 – EOC 4 DoIT Shared Documents Intranet is a PDF of our internal website that allows all employees to view information and forms on Information Technology’s policies and procedures.
4.1.14 – EOC 5R Facility Bulletin Board – Photo
4.1.14 – EOC 6R WC Employee Handbook: DoIT Security and Technology Use Policy: Section 5 Pages 16-17
4.1.14 – EOC 7R Yearly Compliance Training
The WC Employee Handbook Review which is part of the Yearly Compliance Training contains information on Social Media Section 5.
4.1.14 – EOC 9R PRC Administration Manual: Section 226 (Page 24)
Narrative:
The Westchester County (WC) Department of Information Technology (DoIT) Social Media Policy defines for PRC staff the responsible use of it and offers best practices in professional and personal capacities. It is also outlined in the DoIT Security & Technology Use Policy: Section 7. The Social Media Policy was last updated on February 2, 2023, and the Security & Technology Use Policy was updated on November 1, 2022. Policies are updated as needed.
Both can be found on the WC Intranet which is accessible to employees and posted on facility bulletin boards. It is also part of the WC Employee Handbook (reviewed yearly) and contained in the PRC Administration Manual.
Agency Evidence for Compliance:
4.1.14 – EOC 1 DoIT Social Media Policy
4.1.14 – EOC 2 DoIT Security & Technology Use Policy: Section 7
4.1.14 – EOC 3 DoIT Employee Receipt of IT Policies & Procedures
4.1.14 – EOC 4 DoIT Shared Documents Intranet (Intranet viewable during virtual visit.)
4.1.14 – EOC 5 Facility Bulletin Board – Photo
4.1.14 – EOC 6 WC Employee Handbook: DoIT Security and Technology Use Policy: Section 5
4.1.14 – EOC 7 Yearly Compliance Training
4.1.14 – EOC 8 Receipt of Yearly WC Employee Handbook Review