3.5.1 – Management Information Systems 
Standard: The Agency shall have management information systems that can produce reliable statistical and data summaries of agency activities, such as daily, monthly, and annual reports for use in management decision-making. The reports shall provide comparative data and statistics.
Suggested Evidence of Compliance: Provide examples of recent statistical and data summaries and describe their use in management decision-making.
COMMENT: Some of the EOC could be shortened to provide a sample of the type of report (such as the Payroll Expense Detail Report that is 253 pages and the Rental Reservation Report that is 120 pages).
RESPONSE: EOC 1, 2, 5 and 10 have been shorted to just provide a sample of what the reports looks like.
NARRATIVE:
PRC uses many information systems that produce reliable statistical and data summaries to track daily, monthly and annual reports which aid in management decision making on budgeting, pricing, operational costs, human resources and facility usage.
The Finance Division uses the AMS Suite for financial, budgeting and purchasing needs which provide real-time information that aids in decision making.
The Human Resources Division utilizes the Advantage Human Resources System, Leave Management System and PayInfo System for job class, vacancy and staffing levels, to track employee time, and for payroll.
The Internet Technology Division utilizes GolfNow to manage golf course tee times, point of sale, reservations, and park passes. IT also uses RecTrac through the Permit Office and at facilities for point of sale, picnic, camping, program and ballfield reservations, and park pass sales and usage data.
Agency Evidence of Compliance:
3.5.1 – EOC 1 Open Encumbrances Report
3.5.1 – EOC 2 Expenses Compared to Budget Report
3.5.1 – EOC 3 Revenues Compared to Budget Report
3.5.1 – EOC 4 Overtime Pay Period & YTD Report
3.5.1 – EOC 5 Payroll Expense Detail Report
3.5.1 – EOC 6 Vacancy Status Report
3.5.1 – EOC 7 Daily Sales Summary Report – Golf Course Sample
3.5.1 – EOC 8 Daily Sales by Tender Report – Pool Sample
3.5.1 – EOC 9 Monthly Sales Summary – Park Sample
3.5.1 – EOC 10 Rental Reservation Report – Park Sample
3.5.1 – EOC 11 Department Summary Report – Fields Customizable Sample